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BARS Conference 2016

The 16th Annual BARS Conference

22nd - 23rd September 2016

Holiday Inn, Birmingham Airport


Due to unforeseen circumstances, we have had to change the venue for this year's BARS Conference in Birmingham. The Holiday Inn in Birmingham City Centre needs to undergo urgent renovation works and we have been notified that we are no longer able to hold the conference there in September.

As a result, the conference will now be held at the Holiday Inn, Birmingham Airport. The address is:

Holiday Inn Birmingham Airport 
Coventry Road 
B26 3QW

This hotel is easily accessible by road (take junction 4a of the M6) and is a short journey by train from Birmingham New Street. There is a free shuttle bus service between the hotel and Birmingham International Railway Station.

Due to data protection laws, accommodation bookings cannot simply be transferred to the new hotel, so if you have already booked a room at the Holiday Inn Birmingham City Centre as part of the BARS Conference, you will need to book again at the Holiday Inn Birmingham Airport. Please phone 0871 633 9007, choose option 4, and quote the booking code CRI. Alternatively, you can e-mail groups@hiairport.co.uk. We hope to have a web booking link very shortly, and this will be posted here as soon as it is available.

BARS Council would like to apologise for the inconvenience caused by this short-notice change, and assure delegates that we are doing everything possible to minimise the disruption.

Registration for this year's BARS Conference in Birmingham is NOW OPEN!

For full details and to book your place, visit the Conferences page by clicking here.


'Important Announcement'

Council Vacancies

Four Council Members Vacancies 2016 - Now Open

The British Association of Retinal Screening is run by an elected council of volunteers drawn from a range of roles within the field of diabetic eye screening across the UK.  We have four upcoming vacancies on the BARS council, and are therefore looking for four enthusiastic individuals to fill those positions.  For more information and details of what is required, please click the link below:



Call for Papers, Posters and Case Studies

Submissions are now invited for the 2016 BARS Conference. If you would like to present a scientific paper (10-15 minute presentation), poster (A0 portrait) or case study (5-7 minute presentation) at our annual conference, fill in the application form below and return to us by 31st July 2016.


The two papers chosen for presentation at this year's conference will also be considered for publication in the Diabetic Eye Journal.

We are allowing space in this year's conference programme for six case studies, and will be offering prizes of Marks & Spencer vouchers to the value of £100, £50 and £25 for the best three presentations, as chosen by an independent judge.

The same prizes will be awarded for the best three posters.


The 2016 BARS/HISL Photography Competition

Entry is now open for the 2016 BARS Photography Competition, kindly sponsored by Health Information Systems (UK) Ltd.  Once again there are two categories - clinical and artistic - and two prizes of an Apple iPad Mini 2, 16GB!  Entry is free, and open to anyone attending this year's BARS Conference in Birmingham on 22nd and 23rd September.  You can enter as many images as you like and all entries will be displayed at the conference.



Failsafe Forum

BARS will be holding a Failsafe Forum at the Holiday Inn, Birmingham Airport on Friday, 23rd September 2016 from 2pm to 4pm approx, after the 2016 BARS conference.

A fee of £15 per person will be charged to cover the cost of lunch (which is provided), and the event will only be open to those attending the BARS conference, either for the full two day conference or as a day delegate on the Friday. Places are limited and registration is required. You can book your place online via the conference booking link by clicking here.

BARS Council have put together a range of topics listed below that will be discussed at the Forum but would like to invite those attending the Failsafe Forum to suggest topics they would like to see covered at this meeting, or questions they would like answered.  Please email your suggestions to: webadmin@eyescreening.org.uk

Topics to include:

External failsafe checks such as: Laser audits, CVI audits, 6/60 audits – why they are necessary – the right and wrong way to do them – why they are important.

Suspended / under the care of Ophthalmology - accurate and efficient tracking. Different ways to track, responsibilities of the programme vs Ophthalmology department. The importance of good cross departmental communication.

Validation – why we do it – how we should do it – how often – who should do it – what to do if GPs don't communicate.

10% audit – why we do it – who should do it – what should we act upon and who should this be escalated to.

DNA's and DNR's (if applicable) – how should they be managed – what can you do to improve them.

Letter despatch checking – how to do this – different methods.

Tracking performance – opt outs, exclusions, ineligible – are numbers increasing declining, steady state? Can this be related to departmental performance?

Appointment lead time tracking for routine screening, OPDR, and assessment clinics – Targets of less than 4 weeks to allow for rebooking and non-breach of routine screens.

The management of digital surveillance traffic in and out.

The pregnancy cohort and how to manage it.


Programme Management Meeting

BARS will be holding a Programme Management Meeting at the Holiday Inn, Birmingham Airport on Thursday 22nd September 2016 from 11:00am - 12:30pm, before the 2016 BARS conference.

The meeting will be open to anyone in a management or leadership role within a diabetic eye screening programme, including programme managers, clinical leads, administration/failsafe managers and team leaders.

This meeting will consist of guidance, project ideas and breakout groups to discuss and share best practice and examples of eye screening excellence. The key subjects being focused on will be understanding your patient cohort, promoting good communication for both patients and healthcare professionals alike, engaging hard to reach patients, a programme's digital presence, and plotting trends in capacity demand. 

The breakout groups will be supported by experienced Programme Managers to help you develop projects of excellence for your own Programmes.

Entry is free, but registration is required and full details are available here:»

To register, please email: richard.cragg@nhs.net



You can now join BARS for free!

At the beginning of this year, BARS Council proposed a change to the association's constitution to allow for the annual membership fee to be abolished. BARS members voted overwhelmingly in favour of this proposal, and following an Extraordinary General Meeting on 6th February 2015, the change has been approved. This means that from 1st April 2015, there has been no charge to become an active member of the British Association of Retinal Screening. For more information about this change, and to join BARS for free, please visit the Membership page.


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